May 2021 Business Meeting Minutes – Draft

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  1. Call to Order
    The regular meeting of the Libertarian Party of Brevard County, Fl. was called to order at 6:44 PM on May 19th , 2021 at Carrabba’s Italian Grill by Chair – Brian Fleming
  2. Present:
    Executive Committee: Brian Fleming –Chair, Mari Peele -Vice-Chair, Greg Peele – Treasurer, Rick Heffelfinger –Secretary, Nathan Slusher -Director-At-Large
    Voting Members: Kevin Ratzel, Robert Klimkowski
    Visitor:, Matthew Hammond, Jacob Quaider
  3. Determination of Quorum (75% of Executive Committee or 25% of all voting members)
    Quorum was met
  4. Approval and Adoption of Agenda
    A motion to adopt the agenda was made. The motion was seconded and passed unanimously.
  5. Guest Speaker
    None. Guest speakers will not be coordinated until a meeting location more conducive is found.
  6. Approval of the Minutes
    A motion to approve the minutes from the April 21, 2021 business meetings was made. The motion was seconded and passed without objection.
  7. Officer Reports
    Vice Chair:
    Reported on meetings attended (County and City of Cocoa). Updated a flyer for the Orlando gun show. Upcoming goals: activate Stripe on the website, set-up fund raiser, parse latest voter data for outreach to different districts, and run email contacts through email verification service.
    Treasurer:
    Received $95 in donations since last meeting
    Three reoccurring contributors totaling $100/month
    Balance $1,590.14
    Liability $72 to secretary for PO Box
    2nd quarterly report will be due on July 10th.
    PNC bank incorrectly reported that checks where free. Checks will cost $22.75. A motion will be made to authorize up to $30 for the purchase of checks.

Attempt was made to setup account on Facebook for political advertising. A problem with ID validation requires that a notarized form be provided. This is being worked.
Stripe setup has been verified. The website will be updated to use it as well as Paypal.
Attended city of Cocoa meeting
Secretary:
Provided hardcopy of “subscribed members” and “LPBC Membership” spreadsheet to all EC members. Reported current enrollment from webpage in Monkey mail is currently 17 and current voting membership is 7. Encourage all in attendance to use the webpage and enter info so we can communicate to them in the future.
Director-At-Large:
Reported on successful beach cleanup with 10 people in attendance. Attended 2 Titusville and County meetings this past month and wrote up recaps and published them on Facebook. A lot of Facebook activity the past month. Ccurrently 898 following after starting with 620 in January. Will continue to work meeting attendance and writing recaps for Facebook.
Chair:
During the pre meeting it was decided that 2 things will be cornerstones to the Brevard platform; Government Transparency and the Indian River Lagoon.
Government Transparency
• Hold government accountable
• Attentive and responsive to public comments
• Provide understanding of how to interact with local government and sharing with the party.
• Ensure information is accessible and easy to understand
Indian River Lagoon (IRL)
• Empower volunteerism to help provide solutions and resources
• Provide educational material to community and businesses
• Ensure resources collected from enforment (eg fines) are correctly directed to lagoon efforts not the general fund.
Chair is currently seeking in roads into the IRL buracrasy. Will be working to make the IRL activity more community based and influenced vice government controlled.

Other desirable platform positions identified were also Home rule and fiscal responsibility.
Possible meeting time and place change being considered. Moving the meeting to Mondays would free up some overlap with other affiliates meetings in region 9.
Provided gun show support. May be working with Orange county to provide presence at events such as gun shows
LPBC Goals: Get our name and voice known, get candidates elected (Raising money and helping candidates with campaigns), and growing the party. Growing the party is #1. We are in this for the long game.
Working with region 9 for affiliate training during the convention. Will be working with the convention committee next year as well. Will be pushing to get the convention in Osceola and the following year Brevard.
Campaign training will be occurring in Atlanta over memorial day weekend and also at the convention.
The Director at large expressed enthusiasium for the party platform items and believes it will provide proper branding to encourage electing Libertarians across the county. He has a goal to run 5 candidates next year. Currently, Kevin and Rob are both looking at potential runs next year.

  1. Unfinished Business:
    Motion 2021_04 to Amend the LPBC Constitution. Motion failed in a vote 5 to 1.
  2. New Business:
    Standing Rule Discussion:
    Our first Standing Rule will be presented as a motion next month. The rule will state that all motions must be submitted to the secretary in writing before the meeting.
  3. Notice & Announcement
    Business meeting June 14 same location –Carrabbas
    Next social TBD
  4. Adjournment
    Meeting was adjourned at 7:52 PM by Chair – Brian Fleming.
    Minutes submitted by: Rick Heffelfinger

June 2021 Business Meeting Agenda

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This draft agenda is subject to approval by the voting membership.

● Sign in
● Meet-and-Greet

Call to Order
Roll Call
● Chair
● Vice-Chair
● Treasurer
● Secretary
● Director-At-Large
Determination of Quorum
Approval of Agenda
Approval of last meeting minutes
Approve Minutes from 5/19/2021
Officer Reports (2 minutes each)
● Chair
● Vice-Chair
● Treasurer
● Secretary
● Director-At-Large
Unfinished Business:
None

New Business:
Title: Motion to Establish Standing Rules with Written Motions and Notice
Mover: Greg Peele
Motion: I move to create the LPBC Standing Rules as a subordinate governing document to the LPBC Bylaws and adopted parliamentary authority with the following initial content:

Standing Rules
Article I: Meetings
Section I: All Motions Submitted in Writing
New business including main motions, resolutions, appointments, confirmations, and amendments to governing documents must be submitted in writing to the Secretary prior to consideration. Motions to amend the substantive text of any main motion, resolution, or amendment to governing documents must also be submitted in writing to the Secretary prior to consideration of the amendment.

Section II: New Business Limited to Adopted Agenda
New business submitted in writing by an LPBC voting member to the Secretary no later than 4 days prior to a regular business meeting shall be included on that meeting’s proposed agenda. New business may also be added to the agenda prior to adoption at the regular business meeting by a motion to amend the agenda. New business must be on the adopted agenda to be considered during a regular business meeting.

Title: Motion to Authorize Funds for Region 9 Event Kit
Mover: Mari Peele
Motion: I move to authorize the expenditure of $343.75 for the LPF Region 9 Event Kit.

Notice & Announcement
■ Next Mtg Date & Location:
■ Next Social Date & Locations:

LP/LPF News
Summary/Action Item List
Adjourn

April 2021 Business Meeting Minutes – Final

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  1. Call to Order
    The regular meeting of the Libertarian Party of Brevard County, Fl. was called to order at
    6:41 PM on April 21st, 2021 at Carrabba’s Italian Grill by Chair – Brian Fleming
  2. Present:
    Executive Committee: Brian Fleming –Chair, Mari Peele -Vice-Chair, Greg Peele –
    Treasurer, Rick Heffelfinger –Secretary, Nathan Slusher -Director-At-Large
    Voting Members: Thai Heiler
    Members: George Lebovitz
    Visitor: Kevin Ratzel, Richard Perez, Robert Klimkowski
  3. Determination of Quorum (75% of Executive Committee or 25% of all voting members)
    Quorum was met
  4. Approval and Adoption of Agenda
    A motion to adopt the agenda was made. The motion was seconded and passed
    unanimously.
  5. Guest Speaker
    None. Researching for guest speaker at next meeting. Nathan mention security guard at
    parrish that is starting her own security business. Brian recommends GOA official from
    Brevard
  6. Approval of the Minutes
    A motion to approve the minutes from the March 17, 2021 business meetings was made.
    The motion was seconded and passed without objection.
  1. Officer Reports
    Treasurer:
    Received $150 donations
    Expended $2.06 banking fees
    Thank you to two reoccurring contributors to Paypal
    Balance $1,499.65
    $929.35 is in PNC

$520.30 Paypal
$50 Stripe account (new)
Liability $72 to secretary for PO Box
Anuual audit turned in on time to SOE
2021 1st quarter campaign audit turned in on time. 2nd quarterly report will be due on July
10th.
PNC banking is all good except for missing checks. Monthly service fee is no longer being
assessed on it.
Paypal treasurer ID corrected and ID validation still being worked
Full audit of all bank accounts performed and SOE corrections performed back to 2019.
All amendments were accepted by SOE without any inquiry
Stripe was actually set-up by John O. It has been linked to the bank account and Greg did a
$50 test. After Stripe clears, the website will be updated to use it as well as Paypal.
Attended controversial city of Cocoa meeting on the 13th, attended region 9 meeting and
BCC meeting on the 20th.
Objectives for next month: get the checks, put the stripe processor on the webpage,
continue working/researching our own web hosting vice LPF host, and attend meetings as
schedule permits.
All bank statements available for inspection.

Vice Chair:
Emails from website subscribers, voter registration, and previous member delivered to
secretary.
Attended the region 9 meeting. Spoke at BCC meeting. Even though the measure passed
she believes it was a positive event for Libertarians to be seen and heard.
Learned of a service that cleans up email. Will be making a floor motion to considering
authorization to move forward
Working graphics for beach cleanup and fundraiser already have plug-ins for website to
active Stripe and will work that after verification of Greg’s contribution.

Secretary:
Received emails from Mari. Need to work with Mailchimp to solve delivery issues to
google email.
Continue to advertise with meetup, Facebook and webpage.
Embroidery status
Change of policy concerning paper. Secretary will bring copy(s) for routing at meeting but
board and members should review on-line and print as they see fit.
Director-At-Large:
March 23rd was first attended meeting Titusville posted minutes received 22K hits on
Facebook within 48 hours. Posting to additional meetings has resulted in 48K people
reached and 13K engagements since last meeting. Page likes has gone from 630 to 817.
Additional LP affiliates have also been sharing our stuff
Nathan believes that pursuing local government transparency is the road to winning and
has shared this with LPF. We need to pursue finding more volunteers to attend meetings
and provide articles/post.

Chair:
The team is all doing a great job. We all work as a team. Attending meetings is great.
Nathan is pursuing a motion with Titusville to change alcohol service laws. Must always
provide solutions.
Region 9 meeting. Working with Marcus Morrea (region 9 rep). he will be running for rep
again at the convention. Have been discussing with him maximizing sharing of info and
good communications.
On the LPF convention committee this year. 20 rooms already sold out. 20 more
adder.$4000 dollars raised. Pushing to keep the affiliate working group at the convention
to encourage and foster communication between the affiliates. Brian summarized the BCC
meeting and our participation.

Our four items are lagoon, transparency,guns, taxes. These are the issues that we will use
to focus candidates. Focus on local issues.We are going to reach out via Facebook to find
how the community feels about our local issue focus topics.
Brian believes facebook is dying, he would like to use email, Text message and the
webpage. This is a one to two year target for migration.
Brian got his shirt embroiderd as well. Within the next 6 months wants to work on new
logo.

  1. Unfinished Business:
    None
  2. New Business:

Motion 2021_04 to Amend the LPBC Constitution
Mover: Nathan Slusher
Motion: I move to remove Article 4, Section 4 from the LPBC Constitution. Article 4,
Section 4 states: “Adoption of a new constitution and bylaws or amendments to this
constitution or bylaws, shall be presented for hearings and discussion at two consecutive
business meetings and shall only be put to a vote and adopted at the second hearing. “
Greg and Mari Peele spoke in opposition. Motion made by Nathan slushier to table until
next meeting. Between now and then the motion will be amended to exclude a possible
motion that would completely dissolve the entire constitution during one meeting. Motion
to table approved.
Greg thank the group for the opportunity to prove we know Roberts rule better than the
BCC.
Floor motions:
Mari proposed a motion to run our email list through a checker at 1 cent per address.
Motion: Mari moves to authorize expenditure of up to $10, one time, for verification of
email addresses for outreach.
Chair suggest making it $20, Mari agrees and amends motion to :

Motion: Mari moves to authorize expenditure of up to $20, one time, for verification of
email addresses for outreach. Motion passes.
Nathan proposed a motion to authorize $100 to do Facebook advertising for party growth.
Much discussion ensued.
Chair make motion to amend the motion for $50 over 3 months. Ending august 2021.
Motion passes.

  1. Notice & Announcement
    Business meeting May 19 same location –Carrabbas
    Next social May 8th Cocunuts beach cleanup
  2. LPF news – None
  3. Action items
    Brian will send a web site for tracking in an email. Action items coming in EC page to
    remove meetup
  1. Adjournment
    Meeting was adjourned at 8:09 PM by Chair – Brian Fleming.
    Minutes submitted by: Rick Heffelfinger

These minutes were approved by the LPBC Executive Committee during the Business Meeting held on 5/19/2021. ___________________ Richard K Heffelfinger Secretary, LPBC

May 2021 Business Meeting Agenda

This draft agenda is subject to approval by the voting membership.

View Agenda PDF

  • Sign in
  • Meet-and-Greet
  • Call to Order
  • Roll Call
  • Chair
  • Vice-Chair
  • Treasurer
  • Secretary
  • Director-At-Large
  • Determination of Quorum
  • Approval of Agenda
  • Guest speaker/presentation (15 minutes):
  • Approval of last meeting minutes
    1. Approve Minutes from 4/21/2021
  • Officer Reports (2 minutes each)
  • Chair
  • Vice-Chair
  • Treasurer
  • Secretary
  • Director-At-Large

Unfinished Business:

2nd Hearing Motion 2021_04 to Amend the LPBC Constitution

  • Mover: Nathan Slusher
    • Proposed Amendment to Motion 2021-04
    • Motion:  I move to remove amend Article IV, Section IV from the LPBC Constitution to strike the words “or amendments to this constitution or bylaws,”
    • Article IV, Section IV states: “Adoption of a new constitution and bylaws or amendments to this constitution or bylaws, shall be presented for hearings and discussion at two consecutive business meetings and shall only be put to a vote and adopted at the second hearing. “

New Business:

Motion to Purchase Checks

  • Mover: Greg Peele
    • Text: I move to authorize expending up to $30 to purchase at least 100 checks for the party’s bank account at PNC.

Discussion: Creation of Standing Rule

Notice & Announcement

  • Next Mtg Date & Location:
    • Next Social Date & Locations:

LP/LPF News

Summary/Action Item List

Adjourn

March 2021 Business Meeting Minutes – Approved

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  1. Call to Order
    The regular meeting of the Libertarian Party of Brevard County, Fl. was called to order at
    6:11 PM on March 17th, 2021 at Carrabba’s Italian Grill by Chair – Brian Fleming
  2. Present:
    Executive Committee: Brian Fleming –Chair, Mari Peele -Vice-Chair, Greg Peele –
    Treasurer, Rick Heffelfinger –Secretary, Nathan Slusher -Director-At-Large
    Voting Members: Hannah Tomboulides
    Visitor: Kevin Ratzel
  3. Determination of Quorum (75% of Executive Committee or 25% of all voting members)
    Quorum was met
  4. Approval and Adoption of Agenda
    A motion to adopt the agenda was made. The motion was seconded and passed
    unanimously.
  5. Guest Speaker
    None
  6. Approval of the Minutes
    A motion to approve the minutes from the February 17, 2021 business meetings was made.
    The motion was seconded and passed without objection.
  7. Officer Reports

Chair:
o There will be a Region 9 meeting in Orlando on April 16th The Chair and Vice
chair from each county (Orange, Brevard, Osceola, and Seminole) are being asked
to attend. The objective of the meeting is to facilitate the sharing of information
among the county affiliates. Of particular interest to Brevard county is information
and insight sharing and promoting the election of Libertarian candidates in county
and city governments and best/most effective ways of reaching LP voters.

The Florida Convention will be held 11-13 June. Carpooling is an option. The
Chair will be spending the night there prior to the start. The Chair is on the
convention committee and is working with the committee to get the specifics
worked out.
o The Chair welcomed fellow Libertarian Kevin Ratzel to his first meeting with us.
Kevin is also very interested in working to get Libertarians elected to positions in
local government.
Vice Chair:
o Web site admin info was scrubbed to remove access from legacy users.
o The old subscribe list containing emails was captured and saved. Valid emails
captured from the old subscribe list will be passed on to the Secretary to be added
to Mailchimp.

Treasurer:
o Since we now have access to all accounts, the treasurer provided his first official
treasury report. Since the beginning of the calendar year we have received $215 in
donations
▪ $125 through PalPal via two recurring donors. Greg put out a big thanks to
George Lebowitz as a long term donor.
▪ $40 cash from last meeting
▪ $50 check
o Expenses
▪ $20.15 banking/credit card fees
o Total assets
▪ $1401.71
▪ $429.35 at PNC
▪ $972. Paypal. $500 was moved to PNC to prevent low balance charges for
dropping below the $500 minimum.

Liabilities
▪ $72 to Secretary for annual PO Box rental
o Reports due end of the month
▪ 2020 annual audit due March 31st to SOE and State party. SOE has
requested hand delivery to Viera.
▪ 2121 1st quarter campaign report due April 10th electronically
▪ The reports can have errors but must never be late or risk a penalty.
o Other
▪ Worked with previous chair John Olivadoti and the Chair and Treasurer are
signatories on the PNC account.
▪ Mailing address has been updated to PO Box.
▪ Checks were ordered and should arrive by the end of the month.
▪ After the debit card is obtained (tomorrow), on-line banking can be
established.
▪ Bank statements will always be available in hard copy for inspection at the
monthly meeting.
▪ Documentation will need to be submitted to put name on Paypal.
▪ All activity is being managed using an open source ledger software.
o Decision was made at the meeting to keep some money ($100 to $200) in Paypal in
the event a need or desire to pay from there occurs.
o Goals for next month
▪ Finish PNC setup and get checks
▪ Setup on-line banking
▪ Finish validating transactions
▪ Submit all necessary reports
▪ New action to setup Stripe and test with Chair and Vice Chair
▪ Create receipts with branding to bring to future meetings

Start pricing out web hosting solutions to be ready to switch from the LPF
provider if the need arises. A task was created for this activity. The
Treasurer and the Vice Chair will work on it together.
▪ Old checks will be blacklisted after on-line access is achieved.
o Sample audit provided and passed around for inspection

Secretary:
o Secured a PO box
o Keys are held by the Secretary and Treasurer
o PO box provided to SOE but the SOE webpage has not yet been updated to reflect
it.
o Attendance spreadsheet provided this meeting and future meetings to track voting
eligibility.
o Attendance spreadsheet and Mailchimp exports will be placed on the Gdrive as
necessary and provided in hardcopy to all members of the EC at the monthly
meetings
Director-At-Large:
o Visited 6 companies to quote/discuss branding items. Prices are high – I.E. $190
for a flag. Several have decent prices but must do bulk orders.
o There will be a Titusville city council meeting on April 19th. The Director at large
and Chair will be attending. The Director at large voiced a desire to get more
people to act as backups to attend meetings. Titusville is closed to non-residents.
They required address and sign in. Kevin Ratzel stated that the Melbourne meeting
is open to all and they livestream and provide on-line copies
o The Chair stated that in the future we desire to do more activism such as attending
meetings and using those meetings to engage with others and spread the
Libertarian word.

Director at large recommended we go to a BCC meeting as a party and school
board as well but do it in a coordinated and planned way.
▪ Secretary took action to look for the BCC schedule. Director at large will
work Titusville and Kevin Ratzel will work Melbourne. Secretary took an
action to place these dates up on our web page calendar

8. Unfinished Business:
o Treasurer did an analysis of our amended constitution and Bylaws against LPF and
Florida law to make sure we are compliant. We have some issues but none that
prevent this revision. Three sections not covered primarily deal with candidates.
Additions/corrections will be made in the coming months to fill in the holes.
o Motion to approve revised Bylaws and Constitution was passed.

9. New Business:
o Motion to increase venue cap
● Motion was passed
o Fund raising for shirts
▪ Conversation turned into a general discussion of what we are fundraising
for. Shirts was an attempt to offer branding recognition for attending public
events.
▪ Vice Chair suggested we pick three things (IE shirts, web hosting,
outreach, etc) and then pick a target goal (amount)
▪ Chair identified bulk ordering for shirts would require fundraising and we
could get quotes to establish the $ goal to cover it.
▪ Vice Chair indicated that fundraising events would be status on the webpage
(thermometer concept).
▪ It was agreed upon that a fundraiser should wait for stripe setup and have a
specific beginning and end.

Kevin Ratzel advocated for fundraising for items/expenses that target
outreach capability (banners, tent, sponsorship, and attending events (funds
to buy a booth).
▪ Director at large thinks we are struggling because we have no
marketing/branding
▪ Chair suggested we get some shirts and wear them. Someone needs to do the
research for just getting EC shirts.
▪ Secretary took an action item to get the old town Cocoa embroidery place
going with the design and get a shirt embroidered as a prototype. Based on
this we may turn it into a service that members are charged.
▪ Tentatively set a target date for April to have something tangible to put out a
fundraising event.
o Review and sign affiliate document
▪ Document was circulated and all signatures obtained
o Floor motions
▪ Director at large proposed a motion to remove article 4 section 4 from our
Constitution that requires 2 motion hearings. Director at large will draft a
motion to be placed on the agenda for the April meeting.

10. Notice & Announcement
o Next Mtg Date: April 21, 2021
o Next Mtg Location: Carrabba’s Italian Grill, Merritt Island, FL.
▪ If within the two week notice period an alternate location is obtained we can
do that. Director at large would take action to make reservations with
Carrabba’s
o Next Social Date: TBD
o Next Social Location: TBD
▪ Director at large recommended a IRL thing instead of a beach cleanup
because the river is one of our priorities.

Chair directed Director at large to coordinate the next social and provide
Secretary the details for advertising the event.

  1. Action items
    o Director at large will compose a motion to amend the Constitution and coordinate
    an IRL social.
    o Treasurer and Vice Chair will work Stripe/Stripe testing and website hosting
    research/ options
    o Chair will do email list cleanup
    o By May meeting we will have 3 letters decided (Fundraising , Thank you, and
    Welcome)
  1. Adjournment
    Meeting was adjourned at 7:15 PM by Chair – Brian Fleming.
    Minutes submitted by: Rick Heffelfinger
    These minutes were approved by the LPBC Executive Committee during the Business Meeting
    held on 4/21/2021.